Nov 22, 2021

Administrative Services Specialist- Entry to Experienced Level

  • National Security Agency
  • Fort Meade, MD, USA

Job Description

The professionals at the National Security Agency (NSA) have one common goal: to protect our nation. The mission requires a strong offense and a steadfast defense. The offense collects, processes and disseminates intelligence information derived from foreign signals for intelligence and counterintelligence purposes. The defense prevents adversaries from gaining access to sensitive classified national security information. The National Security Agency is looking for an Administrative Services Specialist to join the team! The Contract Administration Office within the Office of Contracting is currently looking for a highly motivated and enthusiastic individual to become a member of their Contracts Closeout team. As a member of the Contract Closeout team, the individual would provide support to the process that assures all actions required by the contract have been accomplished. The selectee will have the opportunity to work in a dynamic and fast-paced environment with an established team of business professionals while gaining valuable insight into mission strategies, goals and objectives. The position is a full-time position. The Office of Contracting participates in the Alternative Work Schedules Program. Operational mission requirements may at times require extended hours. Specific duties include but are not limited to: -Track and file incoming correspondence -File retrieval from other B3 offices and the mailroom -Maintain master log of files in the closeout office to include physical inventory of files received from other offices -Assist with the check-in process of incoming files to the closeout office -Perform preparation, reproduction and distribution of closeout documents -Contact Office of Naval Research field branches, Defense Contract Audit Agency (DCAA) offices, and various vendors to obtain documents required for the closeout of contracts -Document and file DCAA Incurred Cost Audits -Utilize DCAA Incurred Cost Audits and contractor prepared supporting documents to ensure proper billing and payment against flexibly priced contracts -Document and file Past Performance Reports -Close out expired purchase orders, contracts, and grant awards -Utilize the contract generation tool to record information pertaining to final payment and Record Center shipments -Access the financial database to retrieve financial reports to identify total expended amounts and unliquidated obligations -Participate in the Quarterly Review of unliquidated obligations process -Assist with Record Center entries and shipments

Personnel assigned to Support Services are on the front lines of delivering the best in customer service, technical support, administrative and management services. From Office Assistants to Sign Language Interpreters, these personnel serve as the focal points for organizations that require assistance with operational and administrative issues, records management, journalistic ideas, products and services and the coordination of reasonable accommodations and education.

Salary Range: $39,684 - $63,906 (Entry/Developmental) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED and no experience. Experience working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying is desired. Salary Range: $60,129 - $78,167 (Full Performance) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED plus 4 years of relevant experience, or an Associate's degree plus 2 years of relevant experience. Degree must be in a related field. Relevant experience must be working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying. Salary Range: $72,750 - $94,581 (Senior) *The qualifications listed are the minimum acceptable to be considered for the position. Salary offers are based on candidates' education level and years of experience relevant to the position and also take into account information provided by the hiring manager/organization regarding the work level for the position. Entry is with a high school diploma or GED plus 6 years of relevant experience, or an Associate's degree plus 4 years of relevant experience, or a Bachelor's degree plus 2 years of relevant experience. Degree must be in a related field. Relevant experience must be working with basic office resources (e.g., e-mail, web browsers, word processors, presentation graphics) and experience in a subject matter related to the position in which the candidate is applying.

The ideal candidate is someone with the ability to: -use Microsoft Office products such as EXCEL, ACCESS, Word, and PowerPoint -work both independently and as an effective team member -be flexible to cope with a changing environment and short deadlines -plan and organize skills -provide excellent communication and customer skills (both verbal and written)

This is a full-time position, Monday through Friday.